At the Herts Nitro Model Club hereafter referred to as “the club”, we’re committed to protecting and respecting your privacy.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so, but our Data Protection Compliance Manager has overall responsibility for data protection compliance in our club. Contact details are set out in the "Contacting us" section at the end of this privacy notice.
This notice explains when and why we collect personal information about people who join the club by whatever means, how we use it, the conditions under which we may disclose it to others and your rights in relation to your personal data.
We may change this notice from time to time so please check the website at www.hnmc.co.uk or request a copy occasionally to ensure that you’re happy with any changes. By becoming a member of the club, you’re agreeing to be bound by this notice.
Any questions regarding this notice and our privacy practices should be sent by email to [email protected] or by writing to Herts Nitro Model Club, Westmill Farm, Ware SG12 0ES.
We obtain information about you when you apply to become a member of the club or visiting our website.
The personal information we collect might include your name, address, email address, telephone number, gender, BRCA information and IP address.
The legal bases for the processing of your personal data is to enable the club to fulfil our contractual obligations and provide membership services.
We may use your information to:
We will hold your personal information on our systems for as long as is necessary to carry out our obligations in relation to your membership, or as long as is set out in any relevant agreement between us. Where an individual person’s club membership lapses your information will be securely kept for a period of upto 48 months (starting from the end of the subscription) after which your information will be deleted.
The accuracy of your information is important to us. You can check the information we hold is correct by emailing [email protected] and we'll email with a reply with your current information.
the right to acess;
You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data by emailing [email protected]
the right to rectification;
You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed
the right to erasure;
In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data being no longer necessary in relation to the purposes for which the data was collected or otherwise processed, you are no longer a club member and wish the data not to be held for our standard 1 year period. Please note a request for data erasure for a current member would require that member to forfeit membership. The data is required for the club to fulfil its obligations.
the right to restrict processing;
In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
the right to object to processing;
You have the right to object to our processing of your personal data for direct electronic communications purposes. If you make such an objection, we will cease to process your personal data for this purpose./p>
the right to data portability;
To the extent that the legal basis for our processing of your personal data is that the processing is necessary for the performance of a contract to which you are party and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
the right to complain to a supervisory authority;
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with the Information Commissioners Office. https://ico.org.uk
the right to complain to a supervisory authority;
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
You may exercise any of your rights in relation to your personal data by written notice to us.
Herts Nitro Model Club Data Protection Compliance Manager for General enquiries: Paul Burt - [email protected]
Membership enquiries / data held enquiries: Paul Burt and Harrison Joyce (Membership secretaries) - [email protected]
Please also feel free to contact any of the other HNMC committee members with your concerns.